End of Year Competition and Awards

End of year print competition & Awards: Rules and entry form

This competition is held in conjunction with our end of year / Christmas dinner, and is a celebration of the work that our members have undertaken during the year. There are 6 categories for entry and they reflect the categories for our monthly digital competitions. Entry is open to all members however the images submitted must have been entered into a monthly competition at some stage during the year or to the mid-year print competition during that year.

We normally use a local photographer as the judge and they award a 1st, 2nd and 3rd for the categories on the night of the dinner.

Entry Guidelines & Specifications

Entry into any photographic competition run by the Hawkes Bay Photographic Society Inc. (HBPS) implies acceptance of the following terms and conditions:

  1. All entries must be produced by the entrant, and must originate as a photograph taken by that entrant. Extensive editing and processing of the entry is allowed, if undertaken by the entrant. However, images that are produced without the initial use of a camera by the entrant (e.g. computer­ generated graphics) are not allowed.
  2. Entrants must ensure that they have permission to photograph and exhibit any subject featured in their entries.
  3. An entry may include components of multiple different images (e.g. different Individual photographs blended in photoshop), but when this occurs, every individual image used must satisfy the above requirements.
  4. Entrants retain copyright of all entries.
  5. However, all entrants grant HBPS the right to reproduce and distribute their entries for the following purposes:
    1. Any reproduction and distribution that is necessary to allow for judging, including electronic transmission of images to Judges residing outside Hawke’s Bay.
    2. Display of entries at club meetings.
    3. Reproduction of award-winning images for publicity purposes, including on the HBPS website. When this occurs, all such images will appear with credit to the author.
  6. Entries should comply with all rules displayed on the HBPS website, at https:/hbps.co.nz/competition-rules-and-guidance (this page)
  7. NOTE: These rules can change from time-to-time. The HBPS committee does endeavour to communicate any change in rules to as many members as possible, however it is still worth checking the website regularly to ensure your entries are compliant with the current rules.
  • ‘A’ & ‘B’ Grade Colour
  • A’ & ‘B’ Grade Black and White
  • ‘A’ & ‘B’ Grade Creative
  • The images must be entered in the Grade that you are in at the time of entry (so even if an image was judged previously in B Grade, and you have moved to A Grade, then the EOY prints will be judged as A Grade).  If you are eligible to move to A Grade but have not yet done so then your images will be entered in the B Grade category.
  • All entries must have been shown at the monthly club competitions during the current competition year between February and November, or at the Mid Year Print Competition.
  • Entries are to be made into the current grade of the member, as at the time of the last Club meeting in November.
  • There will be one winner selected per category.
  • Colour images may be converted to black and white, and vice versa, from the version previously entered during the year.
  • Maximum number of entries: total 6 per person
  • Maximum number of entries per category: 2
  • Entry form must be completed otherwise entries will not be accepted.

If there are any questions please contact a member of the Committee for clarification.

  • Landscape OR Portrait
  • Matted & mounted prints only: finished size 500mm x 400mm
  • Printed image can be any size within these dimensions

  • Submission of prints:

    • October: Club night  Meeting – ?? October 2025
    • November: Club Night Meeting – ?? November 2025

    Important note: No extension to the deadline as we need to allow time for judging of entries.

Entry Form

Please ensure you adhere to the terms of entry and guidelines specified in the above section.