Competition rules

Conditions and terms of entry into competitions

Entry into any photographic competition run by the Hawkes Bay Photographic Society Inc. (HBPS) implies acceptance of the following terms and conditions:

1. All entries must be produced by the entrant, and must originate as a photograph taken by that entrant. Extensive editing and processing of the entry is allowed, if undertaken by the entrant. However, images that are produced without the initial use of a camera by the entrant (e.g. computer­ generated graphics) are not allowed.

2. Entrants must ensure that they have permission to photograph and exhibit any subject featured in their entries.

3. An entry may include components of multiple different images (e.g. different Individual photographs blended in photoshop), but when this occurs, every individual image used must satisfy the above requirements.

4. Entrants retain copyright of all entries.

5. However, all entrants grant HBPS the right to reproduce and distribute their entries for the following purposes:

a. Any reproduction and distribution that is necessary to allow for judging, including electronic transmission of images to Judges residing outside Hawke’s Bay.
b. Display of entries at club meetings.
c. Reproduction of award-winning images for publicity purposes, including on the HBPS website. When this occurs, all such images will appear with credit to the author.

6. Entries should comply with all rules displayed on the HBPS website, at https:/hbps.co.nz/competition-rules-and-guidance (this page)

NOTE: These rules can change from time-to-time. The HBPS committee does endeavour to communicate any change in rules to as many members as possible, however it is still worth checking the website regularly to ensure your entries are compliant with the current rules.

Monthly Digital Competition

Image categories, file naming, image size specifications & deadlines

 Submission criteria:

  • A maximum of 3 images per month
  • No more than 2 images in any one category
  • Only digital files will be accepted. 
  • All images must be your own photos. Any digital manipulation must have been done by yourself, or on your specific instructions. Professional scanning from film to digital media is allowed.

Mid Year Print Competition & Awards

Image categories, file naming, image size specifications & deadlines

 Submission criteria:

  • ‘A’ Grade & ‘B’ Grade
  • Maximum number of entries per person = 2
  • Entry form must be completed otherwise entries will not be accepted
  • Images do not have to have been submitted to HBPS competitions, and the categories are deemed to be Open.
  • Colour images may be converted to black and white, and vice versa, from the version previously entered during the year.

There will be 1st, 2nd and 3rd winners selected per category, and 1st place will receive a cup.

If there are any questions please contact a member of the Committee for clarification

End of Year Print Competition & Awards

Guidelines, specifications & deadlines

 Submission criteria:

  • ‘A’ & ‘B’ Grade Colour
  • A’ & ‘B’ Grade Black and White
  • ‘A’ & ‘B’ Grade Creative
  • The images must be entered in the Grade that you are in at the time of entry (so even if an image was judged previously in B Grade, and you have moved to A Grade, then the EOY prints will be judged as A Grade).  If you are eligible to move to A Grade but have not yet done so then your images will be entered in the B Grade category.
  • All entries must have been shown at the monthly club competitions during the current competition year between February and November, or at the Mid Year Print Competition.
  • Entries are to be made into the current grade of the member, as at the time of the last Club meeting in November.
  • There will be one winner selected per category.
  • Colour images may be converted to black and white, and vice versa, from the version previously entered during the year.
  • Maximum number of entries: total 6 per person
  • Maximum number of entries per category: 2
  • Entry form must be completed otherwise entries will not be accepted.

If there are any questions please contact a member of the Committee for clarification.

Print file: Entry Form

Members Only: Please complete ALL sections